Sent: 29 May 2025
Due: 26 June 2025
Received: 26 June 2025
FS-Case-718525356
26 June 2025
1. A copy of all current Corporate Retention Schedules.
A copy of each of our 26 retention schedules is attached.
👉 [ DOWNLOAD ZIP File ]
2. Any documentation, guidance, instructions provided to staff about compliance with retention schedules.
All staff are expected to comply with Council policies. The information management policies are included in the induction process and the information management online training module. The main policy in relation to retention is the Records Retention and Disposal Policy: https://www.highland.gov.uk/directory_record/379219/records_retention_and_disposal_policy/category/235/information_management
Managers are responsible for ensuring that their staff are aware of the retention requirements within the information managed by their staff.
3. Details of any software or retention policy settings utilised by the Council to track data to maintain compliance with the Corporate Retention Schedules.
There is no corporate system for tracking retention. This depends on the function, the systems utilised and the retention schedule which applies. The Records Management team utilise sharepoint to indicate when paper records which are within their management are ready for disposal and will then instigate a process for getting permission from the relevant team to destroy
While I hope that the above information is sufficient, under Section 20 of the Freedom of Information (Scotland) Act 2002, you have the right to request that the Highland Council reviews any aspect of how it has dealt with your request. This requirement for review should be put in writing to the Freedom of Information Officer, Chief Executive’s Office, Glenurquhart Road, Inverness IV3 5NX, within 40 working days of receipt of this letter. The request should include details of the information requested and the aspects of the Highland Council’s response which you are not satisfied with.
If you are subsequently dissatisfied with the outcome of the Council's review, you have the right to appeal to the Scottish Information Commissioner under Section 47 of the Act, within six months of receiving the Council's review response.
Further guidance on information request reviews and right to appeal can be found on the Scottish Information Commissioner website at www.foi.scot .
Yours sincerely,
Miles Watters
Information Governance Manager
The Highland Council
29 May 2025
Good Morning,
Please provide the following:
1. A copy of all current Corporate Retention Schedules.
2. Any documentation, guidance, instructions provided to staff about compliance with retention schedules.
3. Details of any software or retention policy settings utilised by the Council to track data to maintain compliance with the Corporate Retention Schedules.
Thank you for your time & attention.
Kind regards.
Send the Highland Council an FOI request here.